Would you like to know how to make a fillable pdf in Google docs? Well, in this article we will show you how to do it correctly.
The Google Forms app is actually a big part of the Google Drive Suite, an online productivity tool. You can use Google Forms to create forms that everyone can fill out and provide real feedback on any subject that you are looking for answers for.
You can submit the form to a mailing list or social network or post a link on the website to get as many responses as possible.
1 – First, you need to open your browser and go to the Google Drive website.
2 – Click the red Create button.
3 – Choose the Module option in the drop-down box.
4 – Then, choose a name for the module and enter a name in the text box.
5 – Choose a theme and click on the “OK” button.
6 – Next, enter the title of the question, help text, and type of question. For fillable forms, select the text or paragraph text option to allow the user to enter a response. When you are done with your first question, click the Finish button.
7 – After this, choose the Add Item button to add a question. Then repeat steps six and seven for each question you want to add.
8 – Then, type a confirmation message that the user will see after filling out the form.
9 – After filling out all the questions, click the Send Form button and wait for the sharing window to appear.
10 – Add the email address to send the form and share the newly created form. You can also share form links on Facebook, Twitter, or Google docs.
11 – After sharing the link, click the Finish button.
How to create Google Docs Fillable Pdf Templates
Google Docs includes several templates, but what if you want to create your own document templates that you need to do on a regular basis, such as meeting notes or marketing forms?
That’s right. You can create a template document with Google Docs and make it fillable as well.
First, you need actually to create a new form in Google Docs as usual. You can start with a blank document, open a previously created document and copy it to a new document, or use one of the predefined templates that come with Google Docs.
Google Docs does not include placeholders for text to be replaced by templates. Instead, just enter what you need to remember. It is probably YYYYYY for a date, NAME, to insert a name and name area for an area to insert long text.
Save the document with a unique title. You will need this soon.
Tip: Do you want to remember to replace the placeholder text? Try journalist tricks. Use the text TK as a placeholder as it is displayed in a nutshell. So if you search for TK every time before saving the document, you’ll see that you’ve replaced all the placeholder text.
Save the document as a template and add the template to G Suite since these accounts allow you to share templates with the entire team.
If you have a G Suite account, you can now save the document as a template in your Google account.
Open Google Docs and then click the Template gallery button in the upper right corner and then select your company name.
Then click on the Submit Template button, choose the document you created, add a title and category, and click Submit.
This adds the template to your company’s G Suite account, so anyone can reuse it whenever they need it.
How to make a copy of the template
To use the template with a standard Google account, simply make a copy of the document.
Since documents cannot be saved as templates, if you are using a standard Google Docs and Gmail.com account instead, you will have to open the template document and click the file and make a copy to create a new document from the template.
Repeat these steps to make a new copy the next time you need to fill out a new document and use the template.
Combine new Google Form responses with documents
This will create a new template of a meeting memo in Google Docs that you can share with your team and reuse at any time.
Advantages of using fillable forms
There’s no denying the usefulness of PDF. Many businesses use this format for job applications, internal forms, and more. PDFs offer many advantages over other formats:
- Small file sizes allow for fast and easy uploading/downloading.
- PDF reader software is free
- Can be viewed on virtually any platform, including Windows, Linux, Mac, Cell Phones, PDAs, and more
- Can be created from virtually any source or application
- Safe from viruses and other malware
- Securability prevents users from making untrackable changes.
While these benefits are invaluable, the way many PDFs are used fails to take full advantage of everything this format offers. Most forms must be printed, completed by hand, and then mailed, faxed, or hand-delivered. Fillable forms offer the above advantages plus:
- They can be completed and returned electronically – no mailing or faxing!
- Makes electronic storage possible – no need to print!
- Typed responses eliminate issues with illegible handwritten responses.
- Environmentally-friendly – no paper waste!
- Cost-effective – save paper, ink, toner, and printer wear-and-tear!
- Form data can be exported to compile databases and more!
In this article, we have talked about creating a fillable Pdf in Google docs. If you are a business owner or someone who uses forms a lot for marketing purposes, then this is an option that you should seriously consider.
Any document that requires the same text blocks to be repeated like a contract language could be a practical application. It also eliminates the need to print paper for signatures because you can have the document digitally signed and have any editing to the document blocked.
Another practical advantage of fillable pdf forms is the fact that they can be stored securely and forever without the worry of degradation and yellowing of paper that makes them unreadable in the future.